> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearspend.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Subscription detail

> Review spend, usage, and billing history for a single subscription, and edit subscription details.

Click any subscription row on the [Subscriptions](/features/subscriptions) page to open its detail view.

## KPIs

Three summary cards at the top:

| KPI                       | What it shows                                                       |
| ------------------------- | ------------------------------------------------------------------- |
| **Total spend**           | Cumulative spend on this subscription over the selected date window |
| **Average monthly spend** | Mean monthly cost, with a trend vs. the prior period                |
| **Total users**           | Number of seat-holders, broken down into active vs. inactive        |

<Frame caption="Subscription detail KPIs: total spend, average monthly spend, and total users for the selected date window.">
  <img src="https://assets.clearspend.ai/content/videos/Subscription_detail_KPIs.png" alt="Subscription detail KPI cards" />
</Frame>

## Spending trend

A line chart showing monthly spend for this subscription over time. Use this to spot price increases, usage spikes, or gaps where no charges were recorded.

<Frame caption="Subscription detail spending trend: monthly spend chart with Trend and Actual tabs to spot price changes and billing gaps.">
  <img src="https://mintcdn.com/clearspendaillc/UdNhRVY4csAzZgsy/screenshots/subscription-detail-spending-trend.png?fit=max&auto=format&n=UdNhRVY4csAzZgsy&q=85&s=9efd395b126236ead149b78a1b0c0069" alt="Subscription detail spending trend chart" width="520" height="498" data-path="screenshots/subscription-detail-spending-trend.png" />
</Frame>

## Usage

Toggle between two views:

* **Usage:** a chart showing activity volume over time (logins, OAuth events, etc.)
* **Users:** a list of every person using this subscription with their last activity date

<Frame caption="Subscription detail usage graph: shows activity volume over time.">
  <img src="https://mintcdn.com/clearspendaillc/UdNhRVY4csAzZgsy/screenshots/subscription-detail-usage.png?fit=max&auto=format&n=UdNhRVY4csAzZgsy&q=85&s=9a8e50925b4fe353d2bbf71b7ee84aa9" alt="Subscription detail usage graph" width="520" height="427" data-path="screenshots/subscription-detail-usage.png" />
</Frame>

## History

A per-month list of every charge, with columns:

| Column               | Description                                       |
| -------------------- | ------------------------------------------------- |
| **Month**            | The billing period                                |
| **Transaction date** | The date the charge was processed                 |
| **Amount**           | The amount charged                                |
| **Documents**        | Invoices or receipts matched to this charge       |
| **Reconcile status** | Whether the charge has been matched to a document |
| **Action**           | Request a document, view matched files, etc.      |

<Frame caption="Subscription detail history: per-month charges with transaction dates, amounts, matched documents, and reconcile status.">
  <img src="https://assets.clearspend.ai/content/videos/history_expand.png" alt="Subscription detail billing history" />
</Frame>

### Reconcile status

| Status             | Meaning                                                          |
| ------------------ | ---------------------------------------------------------------- |
| **Matched (100%)** | Every document for this period has been matched to a transaction |
| **Pending**        | Documents are present but not yet fully reconciled               |

<Frame caption="Subscription detail reconcile status: Matched and Partial match in History.">
  <img src="https://assets.clearspend.ai/content/videos/Subscription_detail_Reconcile_status.png" alt="Subscription detail reconcile status in history" />
</Frame>

## Something wrong?

| Symptom                                 | What to do                                                                                            |
| --------------------------------------- | ----------------------------------------------------------------------------------------------------- |
| Reconcile stuck on Pending              | Upload invoice for that month or [request missing invoices](/features/subscriptions-request-invoices) |
| Duplicate charges                       | [Duplicates and mark as transaction](/features/subscriptions-duplicate-entries)                       |
| Wrong category / missing from dashboard | Edit **Category** — [SaaS vs Non-SaaS](/features/dashboard#saas-spend-vs-non-saas-spend)              |
| Tags or aliases                         | [Tags and aliases](/features/subscriptions-tags-aliases)                                              |