> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearspend.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Editing a subscription

> Update owner, status, billing cycle, category, and other details on any subscription.

From any row in the Subscriptions table, open the **⋮** menu and click **Edit** to open the edit dialog.

<Frame caption="Edit subscription: update owner, status, department, billing cycle, next billing date, and category.">
  <img src="https://assets.clearspend.ai/content/videos/edit_new.png" alt="Edit subscription modal" style={{ width: "67%", height: "auto" }} />
</Frame>

## Editable fields

| Field             | What it controls                                                                                                                                         |
| ----------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Owner**         | The person responsible for this subscription                                                                                                             |
| **Status**        | Active or Inactive                                                                                                                                       |
| **Department**    | Used for departmental spend rollups                                                                                                                      |
| **Billing Cycle** | Monthly, Quarterly, Semi-Annually, Yearly, or One-time                                                                                                   |
| **Next Billing**  | The date used for renewal alerts                                                                                                                         |
| **Category**      | Changing from **Others** to any software category includes the subscription in all KPIs and charts; changing it to **Others** removes it from all totals |

Click **Update Subscription** to save or **Cancel** to discard.

Members and above can edit subscriptions. Viewers cannot.

## Something wrong?

| Symptom                                    | What to do                                                               |
| ------------------------------------------ | ------------------------------------------------------------------------ |
| Edit option not visible                    | You may have Viewer role — ask an Admin to change it                     |
| Category change not reflected in dashboard | Allow a few seconds, then refresh                                        |
| Wrong amounts after category change        | See [SaaS vs Non-SaaS](/features/dashboard#saas-spend-vs-non-saas-spend) |

## Related

* [Subscription detail](/features/subscription-detail)
* [Subscriptions](/features/subscriptions)
* [Dashboard KPIs](/features/dashboard-kpis)