> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearspend.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Duplicates and mark as transaction

> Resolve duplicate charges and promote extra documents to their own transaction from subscription history.

Keep spend and reconciliation accurate when the same payment appears twice. On [subscription detail](/features/subscription-detail), open the duplicate drawer to mark an extra record as a duplicate or promote it to its own transaction.

## When the duplicate drawer appears

Open **subscription detail** for a subscription that has overlapping documents or charges for the same period. If ClearSpend detects duplicates, you will see **Review Duplicate Entries** on the page or from a billing period in **History**.

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## Review each entry

The drawer lists every candidate record with:

* **Type:** invoice or charge
* **Source:** manual upload, integration, statement extraction, etc.
* **File name** and amount
* **View:** open the underlying document when available

For each row you can:

| Action                                         | When to use it                                                                                   |
| ---------------------------------------------- | ------------------------------------------------------------------------------------------------ |
| **Mark as Duplicate**                          | The extra record is the same payment; keep one copy and discard the duplicate from spend totals. |
| **Create a Transaction** (mark as transaction) | The record is a legitimate separate charge, not a duplicate of the primary line.                 |

Choosing **Create a Transaction** runs the mark-as-transaction flow so the item becomes its own billing history entry instead of being merged away.

## Mark as transaction in practice

Use **Create a Transaction** when:

* Two real charges landed in the same month (for example a true-up fee plus the regular seat charge).
* A statement line and an invoice both represent valid payments, not double-counting of one invoice.

After a successful mark-as-transaction, refresh **History** to see the new row and updated reconciliation status.

## Reconciliation status

| Status             | Meaning                                                    |
| ------------------ | ---------------------------------------------------------- |
| **Matched (100%)** | Documents and charges align for that period                |
| **Partial Match**  | Documents and charges match within a date or amount buffer |
| **Pending**        | Documents exist but matching is incomplete                 |

Resolving duplicates keeps dashboard and subscription KPIs from double-counting the same dollars.

## Related

* [Subscription detail](/features/subscription-detail)
* [Documents](/features/documents): source column shows where each file originated