> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearspend.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Change owner

> Assign who is responsible for a charge — so invoice requests reach the right person.

Every charge can have an **owner**. That person is who ClearSpend emails when an invoice is missing.

## Why it matters

Without an owner, [automatic invoice requests](/features/transactions-request-invoices) cannot go out. With one assigned:

* Request and reminder emails go to the right person
* You can filter the list by owner
* You can see who owns spend at a glance

Assign or fix an owner when no one is set, the wrong person is listed, or a teammate left.

## Change owner on a charge

1. In the **Owner** column, select an owner — or open **⋮** on the row and click **Change owner**
2. Search for a teammate, or type an **email** for someone without a ClearSpend login
3. Review **Similar transactions** (see below) and click **Apply**

## Similar transactions

When you assign an owner, ClearSpend looks for **similar transactions** — charges from the same vendor with a matching description fingerprint.

| Match strength | What matched                   |
| -------------- | ------------------------------ |
| **Strong**     | Same vendor key **and** domain |
| **Good**       | Same vendor key                |
| **Weak**       | Same domain only               |

Selected rows update together — uncheck any that should keep their current owner.

## Future charges

After you change the owner on a charge, ClearSpend remembers it for that vendor.

If a future charge from the **same vendor** falls within the **3-day** and **5%** buffers, ClearSpend assigns it to the same owner automatically instead of the uploader.

If it falls outside those buffers, it is not auto-assigned.

<Note>
  This is owner propagation for the specific vendor where you changed the owner. It only applies when the new charge matches those buffers.
</Note>