> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearspend.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Rules and Filters

> Auto-archive matching charges as they land on Transactions.

**Rules and filters** on [Transactions](/features/transactions) automates what happens to charges as they land.

Today the only action is **auto-archive**. New charges that match an enabled rule appear on the **Archived** tab instead of the main list.

<Note>
  Rules apply to **new** charges only. Charges already in the workspace are not re-processed.
</Note>

## Open Rules and filters

1. Go to **Transactions**.
2. Click the sliders icon in the toolbar (**Rules and filters**).

The drawer lists your **Auto-archive** rules. Each card shows the rule name, a short match summary, and an on/off switch.

<Frame caption="Rules and filters: no auto-archive rules yet. Click New rule or Create your first rule.">
  <img src="https://assets.clearspend.ai/content/videos/Rules%20and%20filters%20.png" alt="Rules and filters drawer with an empty Auto-archive list and Create your first rule" />
</Frame>

## Create a rule

<Frame caption="New rule: name the rule, set when a charge matches, then Archive the charge.">
  <img src="https://assets.clearspend.ai/content/videos/Rules%20and%20filters%201.png" alt="New rule form with name, match conditions, and Archive the charge" />
</Frame>

<Steps>
  <Step title="Click New rule">
    In the drawer, click **New rule**. If you have no rules yet, click **Create your first rule**.
  </Step>

  <Step title="Name the rule">
    Give it a name you will recognize later, for example `Archive Stripe payout dust`.
  </Step>

  <Step title="Set when a charge matches">
    Build one or more conditions. The field available today is **Transaction Key**, the normalized vendor and description ClearSpend uses to group similar charges.

    Combine conditions with **AND** or **OR**. Add another condition or a nested group from the builder.
  </Step>

  <Step title="Confirm the action">
    **Then** is **Archive the charge**. That is the only action available today.
  </Step>

  <Step title="Save">
    Click **Save rule**. Turn the switch on to enable it. New matching charges land archived automatically.
  </Step>
</Steps>

## Edit, turn off, or delete

On a rule card:

| Action     | What it does                                                                 |
| ---------- | ---------------------------------------------------------------------------- |
| **Switch** | Enable or disable the rule without deleting it                               |
| **Edit**   | Change the name or conditions, then **Save rule**                            |
| **Delete** | Stop this rule for future imports. Charges it already archived stay archived |

## Archive similar from a charge

When you archive charges from the list, you can also check **Automatically archive similar transactions in the future**. That creates the same kind of auto-archive rule for those transaction keys, so later imports of the same merchant stay archived.

See [Archived tab](/features/transactions#archived-tab).

## Who can use it

**Contributors** and above can create, edit, and delete rules. **Viewers** cannot. Contributor is the same role as **Member**. See [Roles and permissions](/reference/roles-permissions).

Rules apply to the whole workspace.

## Related

* [Transactions](/features/transactions)
* [Filters & export](/features/transactions-filters-export)
* [Roles and permissions](/reference/roles-permissions)