> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearspend.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Glossary

> Look up definitions for the terms used across ClearSpend.

| Term                     | Definition                                                                                                                        |
| ------------------------ | --------------------------------------------------------------------------------------------------------------------------------- |
| **Reconciled**           | A charge that has been matched to an uploaded document. Indicates how completely charges have matching documents.                 |
| **Tracked**              | An app for which ClearSpend is actively monitoring usage and spend.                                                               |
| **Source**               | The integration or upload mechanism that surfaced an app or document (e.g. Gmail, Google Drive, Chrome extension, Manual Upload). |
| **Owner (subscription)** | The team member responsible for that subscription. Drives reminder routing.                                                       |
| **Owner (workspace)**    | The single member with full administrative authority over the ClearSpend workspace.                                               |
| **Subscription**         | A recurring or one-time service your organization pays for.                                                                       |
| **App**                  | Any third-party tool detected in your environment, whether or not you have an active subscription.                                |
| **Document**             | An invoice, receipt, or card statement.                                                                                           |
| **Tag**                  | A workspace label attached to one or more subscriptions for grouping and filtering (e.g. *Design*, *Engineering*).                |
| **Alias**                | An alternate display name for a subscription, shown alongside the canonical vendor name.                                          |
| **Needs review**         | A subscription queue for items awaiting human approval before they appear in the main portfolio.                                  |
| **Activity log**         | A chronological record of document processing, matches, and subscription events.                                                  |
| **Renewal**              | The upcoming billing event for an active subscription.                                                                            |