Activity

The Activity log shows what ClearSpend is doing in real time — uploads parsing, invoices matching, and integration syncs.

When to use it

You just uploaded files and want to know when they’ll appear on Subscriptions
An integration Sync now finished and you want to confirm results
A charge shows Pending reconciliation and you want to see match attempts

Open Activity

Where	Best for
Header → Activity Log icon	Quick peek while working; opens the grouped drawer
Sidebar → Activity	Full page with filters, sorting, and pagination
Subscriptions → View logs	After a bulk upload on the subscriptions page

Activity drawer with grouped subscription events — The Activity log: recent events with All and By Subscriptions tabs.

List and By Subscription views

Use the toggle in the top-right to switch how activity is organised:

View	What it shows
List	A flat, chronological table of every event. Filter tabs (below) let you narrow by entity type.
By Subscription	Activity grouped under each subscription. Expand a row to see that vendor’s full timeline.

List is best when you want to scan recent events across the whole workspace. By Subscription is best when you’re investigating one vendor’s history.

Activity page with All, Subscriptions, Transactions, Groups, and Documents tabs — The Activity page list view: a sortable table with filter tabs to focus on subscriptions, transactions, groups, or documents.

Filter tabs

In List view, five tabs narrow the table without leaving the page:

Tab	What it shows
All	Every activity event — subscriptions, transactions, groups, and documents
Subscriptions	New detections, updates, and subscription-level events (e.g. auto-detected from a card statement)
Transactions	Charge and invoice matching — when a document is linked to a payment
Groups	Events where subscriptions were merged or grouped under a parent
Documents	Upload, parse, and processing events for individual files

Status badges

Status	Meaning
New	Just recorded — e.g. a subscription auto-detected from a card statement
Needs review	Needs human approval — see Needs review
Invoice match	A document was matched to a charge
Transaction match	A charge was linked to billing history
Invoice uploaded	A file was received and stored
Grouped	A subscription was grouped under another subscription

Click any subscription name to open its detail page.

Permissions

All roles can view Activity. Only Members and above can upload or approve items that create new log entries.

Something wrong?

Symptom	What to do
Stuck on New for a long time	Wait 2–5 minutes; large batches take longer
No match on many rows	Upload may not match vendor — check Documents
Nothing in Activity after upload	Confirm upload succeeded; Viewers can’t upload — Troubleshooting

Welcome

Connecting data

Working with spend

Team

Settings

Reference

When to use it

Open Activity

List and By Subscription views

Filter tabs

Status badges

Permissions

Something wrong?

​When to use it

​Open Activity

​List and By Subscription views

​Filter tabs

​Status badges

​Permissions

​Something wrong?

​Related

When to use it

Open Activity

List and By Subscription views

Filter tabs

Status badges

Permissions

Something wrong?

Related