ClearSpend splits every transaction into one of two buckets:
Type
What it includes
Included in KPIs and charts?
SaaS spend
Subscriptions with a recognized software category (Figma, AWS, Cursor, Slack, etc.). Also includes subscriptions with an empty or blank category (treated as SaaS until classified otherwise).
✅ Yes
Non-SaaS spend
Any subscription type categorized as “Non-SaaS”: hotels, flights, hardware, and anything that isn’t software spend.
❌ No (excluded from all KPIs, charts, and totals)
Non-SaaS amounts are excluded from every number you see on the platform: total spend, average monthly spend, the spending trend chart, the spend-type donut, and all other widgets. If a subscription is in the “Non-SaaS” category, its cost does not count toward any total.
What to do if a subscription is miscategorized
If you see a subscription that should be SaaS but ended up under “Non-SaaS” (or vice versa), fix it directly from the subscriptions list:
Go to the Subscriptions page
Find the subscription and click the ⋯ (three dots) menu on its row
Click Edit. A pop-over appears.
Change the Category field to the correct software category (or to Non-SaaS to exclude it)
Click Update subscription. The change takes effect immediately and the subscription’s amount will start appearing in (or disappearing from) all KPIs and charts.
The Edit Subscription pop-over: change the Category field to move a subscription between SaaS and non-SaaS.
Likewise, if a non-SaaS payment (e.g. a hotel booking charged to a company card) was auto-categorized as software, change its category to Non-SaaS to remove it from your SaaS totals.
Subscriptions with a blank or missing category are counted as SaaS spend by default. Only the “Non-SaaS” category excludes a subscription from calculations.
