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The Google Workspace integration (tagged App Discovery) gives you org-wide visibility into which software your teams use — without spreadsheets or chasing departments for answers. Connect from Integrations to populate Apps and Team → People automatically.
Pair with spend integrations. Workspace shows who uses what. Connect Gmail or Google Drive to import invoices and amounts for the full spend picture.

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What you get

AreaWhat fills in
AppsEvery OAuth-connected app in your domain — tracked and untracked — with user counts, last login, and source Google Workspace
Team → PeopleDirectory users linked to the apps they use, including people who do not have a ClearSpend login yet
RenewalsUsage evidence to right-size seats before auto-renew
ClearSpend uses read-only OAuth scopes. It never writes to your Google account, and you can revoke access anytime from Integrations or your Google admin console.

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Who can connect

Owners and Admins can connect and disconnect integrations. Members and Viewers can view connected integrations but cannot start a new connection. See Roles and permissions.

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Connect Google Workspace

1

Open Integrations

Navigate to Integrations in the sidebar (or use Manage Integrations from the dashboard empty state).
2

Find Google Workspace

Locate the Google Workspace card under App Discovery.
3

Click Connect

Click Connect. A confirmation dialog explains what ClearSpend reads (directory and OAuth discovery data).
4

Approve OAuth scopes

You are redirected to Google’s consent screen. Sign in with a Google Workspace account that can authorize read-only access for your organization. Approve the requested scopes.
5

Wait for the first sync

ClearSpend redirects you back to Integrations when authorization succeeds. The first discovery pass usually finishes within a few minutes; larger directories can take longer. The integration card shows the linked account and last sync time when complete.
Deep link: open https://app.clearspend.ai/{your-org-id}/integrations?connect=google_workspace to jump straight to the connect flow (replace {your-org-id} with your workspace ID from the URL).

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Connected state

Once Google Workspace is active, its card shows a green status indicator, the linked Google account, how many connections are linked, and the last sync time. Expand the card to see individual linked accounts in the table below.

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What happens after connect

  1. Apps appear on the Apps page — including shadow IT your finance team may not have approved. Untracked apps can be converted to subscriptions with Track Subscription.
  2. People appear under Team → People — every user discovered from your directory, with source icons showing Google Workspace. Click an Apps count to open Apps used by for that person.
  3. Subscriptions gain context — when the same vendor shows up in invoice data later, you already know who uses the tool and when they last logged in.
Discovery runs on a schedule in the background. You do not need to re-connect for day-to-day updates.

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Common questions

A Workspace Owner or Admin in ClearSpend, signing in with a Google account that can grant org-wide read access. One successful connect applies discovery to your whole domain, not just one team.
Most organizations see apps within minutes. Very large directories may take longer; check the last sync time on the integration card.
Yes, if you want invoice amounts and renewal dates imported automatically. Workspace covers usage and discovery; Gmail and Google Drive cover spend documents.
No. Workspace covers your whole directory. The Chrome extension adds in-browser usage signals and quick invoice capture for individual users.

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Disconnect

Return to Integrations, expand the Google Workspace card, and disconnect the linked account. This revokes ClearSpend’s access token for that connection. Historical data already imported remains in your workspace unless your admin policy says otherwise.