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The Google Workspace integration (tagged Manage) gives you org-wide visibility into which software your teams use — without spreadsheets or chasing departments for answers. Connect from Integrations to populate Apps and Team → People automatically.
Google Super Admin required. Only a Google Workspace Super Admin for your organization can complete the OAuth connection. That authorization is what lets ClearSpend read the company-wide user directory and OAuth app list — not just one person’s account.
Pair with spend integrations. Workspace shows who uses what. Connect Gmail or Google Drive to import invoices and amounts for the full spend picture.

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What you get

ClearSpend uses read-only OAuth scopes. It never writes to your Google account, and you can revoke access anytime from Integrations or your Google admin console.

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Who can connect

In ClearSpend, Owners and Admins can connect and disconnect integrations. Members and Viewers can view connected integrations but cannot start a new connection. See Roles and permissions. On the Google side, the person who approves OAuth must be a Google Workspace Super Admin for your domain. Regular Workspace users — even department admins — cannot grant the org-wide directory and app-discovery access ClearSpend needs to list users and apps for the whole company.

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Connect Google Workspace

1

Open Integrations

Navigate to Integrations in the sidebar (or use Manage Integrations from the dashboard empty state).
2

Find Google Workspace

Locate the Google Workspace card under Manage.
3

Click Connect

Click Connect. A confirmation dialog explains what ClearSpend reads (directory and OAuth discovery data).
4

Approve OAuth scopes

You are redirected to Google’s consent screen. Sign in with a Google Workspace Super Admin account for your organization — this is required to authorize read-only, company-wide directory and OAuth discovery access. Approve the requested scopes.
5

Wait for the first sync

ClearSpend redirects you back to Integrations when authorization succeeds. The first discovery pass usually finishes within a few minutes; larger directories can take longer. The integration card shows the linked account and last sync time when complete.

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Connected state

Once Google Workspace is active, its card shows a green status indicator, the linked Google account, how many connections are linked, and the last sync time. Expand the card to see individual linked accounts in the table below.

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What happens after connect

  1. Apps appear on the Apps page — including shadow IT your finance team may not have approved. Untracked apps can be converted to subscriptions with Track Subscription.
  2. People appear under Team → People — every user discovered from your directory, with source icons showing Google Workspace. Click an Apps count to open Apps used by for that person.
Discovery runs on a schedule in the background. You do not need to re-connect for day-to-day updates.

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Common questions

A ClearSpend Owner or Admin should start the connect flow, but the Google sign-in step must be completed by a Google Workspace Super Admin for your domain. Only that role can grant org-wide access to the user directory and OAuth app list. One successful connect applies discovery to your whole company, not just one team.
Most organizations see apps within minutes. Very large directories may take longer; check the last sync time on the integration card.
Yes, if you want invoice amounts and renewal dates imported automatically. Workspace covers usage and discovery; Gmail and Google Drive cover spend documents.
No. Workspace covers your whole directory. The Chrome extension adds in-browser usage signals and quick invoice capture for individual users.

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Disconnect

Return to Integrations, expand the Google Workspace card, and disconnect the linked account. This revokes ClearSpend’s access token for that connection. Historical data already imported remains in your workspace unless your admin policy says otherwise.