Renewals - ClearSpend

The Renewals page lists every upcoming auto-renewal so you can review spend at risk and act before a charge goes through.

Header KPIs

Two summary cards anchor the top:

KPI	What it shows
Critical (7 days)	Count of renewals charging within 7 days, with total amount due.
Upcoming (30 days) Renewal Cost	Count of all renewals in the next 30 days, with total amount due.

Table columns

Column	Description
Subscriptions	Vendor name, logo, and plan name
Amount	Cost for the upcoming renewal
Renewal Date	The date the subscription auto-renews
Remaining days	Days until renewal, color-coded red (≤ 5 days), orange (≤ 26 days), or plain (further out)
Billing Cycle	Monthly, Quarterly, Semi-Annually, Yearly, or One-time
Owner	The member responsible for the subscription (shown by email in filters)

Active vs. Inactive

Use the Active Renewals and Inactive tabs to separate subscriptions ClearSpend still treats as live from ones that have lapsed.

Tab	What it shows
Active Renewals	Upcoming renewals for subscriptions still marked Active, sorted by days remaining.
Inactive	Subscriptions that have gone Inactive — no upcoming renewal date is shown because ClearSpend no longer expects a charge.

How Active and Inactive are decided

ClearSpend keeps a subscription Active while it still looks like an ongoing recurring charge:

A new charge for the billing period keeps it active.
For monthly subscriptions, the latest charge (or renewal activity) must fall within the last 3 months. If no new monthly charge shows up after that, the subscription moves to Inactive.
Quarterly and yearly subscriptions use a longer grace window before they flip inactive (6 months and 15 months, respectively).

This matches the Active / Inactive status on the Subscriptions page.

Renewal reminders

Scheduled renewal emails and Slack alerts only go out for Active subscriptions. Inactive subscriptions are omitted from upcoming-renewal notifications even if an old renewal date is still on file. Configure timing under Settings → Notifications.

Filters

Use the Owner and Type filters to narrow the list by responsible person or billing cycle. The owner filter shows each person’s email address (falling back to display name when email is unavailable).

Add renewals to your calendar

Click Subscribe in the top-right of the Renewals page to get a live .ics feed of all your renewal dates. Add it to Google Calendar, Outlook, or Apple Calendar in one click. See Renewal calendar for the full setup guide.

​Header KPIs

​Table columns

​Active vs. Inactive

​How Active and Inactive are decided

​Renewal reminders

​Filters

​Add renewals to your calendar